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AMERICAN LEGION

MONTGOMERY – PLANT – DUDLEY POST NO. 10

WAUSAU, WI

Department of Wisconsin

                                                POST BY-LAWS

ARTICLE 1

  1. The Post existing under these By-Laws is to be known as The American Legion, Montgomery – Plant - Dudley Post 10, Department of Wisconsin.

  2. The objectives of this Post are as set forth in the Constitution.

     

    ARTICLE II – MANAGEMENT

  3. The government and management of the Post are entrusted to an Executive Committee of 3 members, to be known as the “Executive Committee”.

  4. The Executive Committee shall consist of three (3) Trustees in addition to the officers of the Post who shall be elected biannually, in May, and take office at the meeting next following that of installation in June.All elections of officers and executive committee members shall be by ballot and the candidate or candidates receiving the highest number of votes shall be elected to the respected office or offices for which they are candidates.

  5. All vacancies existing in the Executive Committee, or in any office or the Post from any cause other than the expiration of the term, shall be filled by a majority vote of the remaining members of the committee, and a person so appointed shall hold office for the unexpired term of the member of the committee or officer who succeeded.A vacancy shall exist when a member or officer is absent from the Post for a continuous period considered detrimental to the interest of the Post by the Executive Committee.

     

    ARTICLE III – POST EXECUTIVE COMMITTEE

  6. The Post Executive Committee shall meet for organization and such other business as may come before it at the call of the Post Commander within 10 days after the installation of the new officers.Thereafter the Post Executive Committee shall meet at the call of the Commander at least every 30 days, except July and December, and as often as said Commander may deem necessary.The Commander shall call a Special meeting of the Post Executive Committee upon the joint written request of three or members of said Post Executive Committee;nine (9) members of the committee shall constitute a quorum thereof.

  7. The Post Executive Committee shall hire such employees as may be necessary, shall authorize and approve all Annual Budgets; shall require adequate bonds from all persons having the custody of Post funds; shall hear the reports of Post committee chairs; and generally, shall have charge of and be responsible for the management of the affairs of this Post.No officer or any member of the Executive Committee can exceed five hundred dollars ($500.00) in expenditures, over the approved budget, without the approval of the general membership at a scheduled meeting.

     

     

    ARTICLE IV – DUTIES OF OFFICERS

  8. Duties of Post Commander.It shall be the duty of the Post Commander to preside at all meetings of the Post and to have general supervision over the business and affairs of the Post and such officer shall be the Chief Executive Officer of the Post.The Post Commander shall keep abreast of the disbursements of funds and shall make an annual report covering the business of the Post for the year and recommendations for the ensuring year, which shall be read at the annual meeting and a copy hereof immediately forwarded to the Department Adjutant.The Post Commander shall perform such other duties as directed by the Post.

  9. Duties of the Vice Commanders.In order of the respective position as first, second, the Vice Commander shall assume and discharge the duties of the commander in the absence or disability of, or when called upon by the Post Commander.The general duties of each vice commander shall be as follows:

  10. First Vice Commander.The first Vice Commander shall chair the Membership Committee and the Publicity Committee,and will be the first replacement to the Commander, if needed.

  11. Second Vice Commander.The Second Vice-Commander shall chair the Activity and Fundraising Committee.

  12. Duties of the Post Adjutant.The adjutant shall have charge of and keep a full and correct record of all proceedings of all meetings, keep such records as the Department and National organization may require and render reports of membership annually or when called upon at a meeting.The Adjutant shall handle all correspondence of the Post and maintain a register and mailing list of all Post members.As directed by the Finance Officer, the Adjutant may collect dues and donations and deposit such funds.

  13. Duties of the Finance Officer.The Finance Officer of the Post shall have charge of all finances and see that they are safely deposited in some local bank or banks in a timely manner at least weekly and shall report once a month to the Executive Committee the condition of Post finances with such recommendations as they may deem expedient or necessary for raising funds with which to carry on the activities of the Post.The Finance Officer and one of three (3) other authorized members (the Commander, 1st Vice Commander, Adjutant). In the event of the unavailability of the Finance Officer, any two (2) of the other three (3) authorized membersshall sign all checks disbursing money of the Post.The Finance Officer shall have the power to demand and receive, on behalf of the Executive Committee, reports from all officers and committees who are responsible for or are engaged in any money or financial transactions involving any part of Post operations and activities.The Finance Officer shall be the chair of the Finance Committee.The Finance Officer may direct the Adjutant to collect all dues, donations and miscellaneous funds for deposit.

  14. Duties of Post Historian.The Historian shall be charged with the historical records and incidents of members and shall perform such duties as may properly pertain to the office as may be determined by the Executive -Committee of the Post.

  15. Duties of Post Chaplain.The Chaplain shall be charged with the spiritual welfare of Post comrades and will perform a non-sectarian service in the event of dedications, funerals, and public functions.The Chaplain shall adhere to such ceremonial rituals as are recommended by the National or Department Headquarters.The Chaplain shall supervise matters relative to the visiting and comforting of members and their families when sick or bereaved and visiting hospitalized ex-service members.

  16. Duties of Judge Advocate.The Judge Advocate will give advice in the conduct of post business or to procure proper counsel. He is the guardian of the Constitutional form of post government.

  17. Duties of Service Officer.The Service Officer will chair the Veteran’s Service and Family Resource Committee and be responsible for implementing the post policies related to the support of “Veterans in need”.The Service Officer will also maintain appropriate records to account for distribution of funds and services and report to the Executive Committee on a monthly basis those services provided.The Service Officer will also be available for assistance in community welfare matters, working with other veterans’ and community service organizations.The Service Officer will be responsible for the maintenance of the section of the post web/Facebook site related to available veteran services and programs.

  18. Duties of Sergeant-at-Arms.The Senior and Junior Sergeant-at-Arms (respectively) should know how to arrange the meeting hall and should assist the Post Commander and Adjutant in the preliminary arrangements for the meeting.The Sergeant-at-Arms is the custodian of the colors andin charge of the color detail during the presentation and retirement ceremonies of the colors.They are in charge of flag etiquette and should be well informed on the proper flag display and procedures.They must make certain that all members are welcome at the Post.Theywill be charged to enforce the removal of disorderly attendees at the order of the Post Commander

  19. Duties of the Past Commander.Outgoing Commander automatically becomes Past Commander and their job is to assist and mentor incoming Commander.

  20. Duties of Trustees.Trustees shall be voting members of the Executive Committee meetings.

     

 

ARTICLE V – TRUSTEES

  1. < >ARTICLE VI – APPOINTMENTS

     

    1. The Post Commander, immediately upon taking office each year, shall appoint the following standing committees:Americanism, Children and Youth, Honor Guard, Scholarship, Finance, Activities, Membership, Public Relations, Veteran’s Service and Family Resource Committee and Sons of the American Legion.Such standing committees shall consist of such members and the chair thereof, as shall be designated by the Post Commander.

    2. Americanism, Children and Youth Committee.The Americanism, Children and Youth Committee shall be charged with the inspiration of patriotism and good citizenship by arrangements for proper observance of patriotic occasions.The Committee shall encourage patriotic and civic phases of instruction in schools.The Committee will assist Americanization of aliens, along with combating anti-American propaganda by education of the general public in American ideals through public forums and activities for community and civic betterment.

    3. Honor Guard Committee.The Honor Guard Committee shall organize a detail to perform rituals at veterans funerals, patriotic events and patriotic holidays.

    4. Scholarship Committee.The Scholarship Committee (consisting of no more than four members) shall be charged with nominating high school seniors and elidable veterans to be the recipients of Post scholarship awards.The Committee shall have in writing a procedure to be used for gathering, processing, and evaluating award candidates.The nominations shall be presented to the Executive Committee for approval.The amount of the scholarship awards shall be determined by the Executive Committee upon recommendation of the Scholarship Committee with the assistance of the Finance Officer.

    5. Finance Committee.The Finance and Budget Committee shall be charged with the administration of the financial/fiscal policy, bonding, consolidation of budget recommendations relating to all Post operations and supervision of receiving, disbursing and accounting of all Post funds.Copies of all financial reports shall be provided to the Adjutant.

    6. Activities Committee.The Activities Committee is responsible for insuring that all gatherings of Post sponsored events are properly administered.These activities include but are not limited to:dinners of the Post, Christmas and Easter children parties, golf outings, etc.The Activities Committee should work closely with the Auxiliary on these gatherings.

    7. Membership Committee.The Membership Committee shall have charge of all matters pertaining to the membership of the Post, including the procuring of new members, reinstatement of past members, and eligibility of members.

    8. Public Relations Committee.The Public Relations Committee shall be charged with the promotion of public support of the Legion’s programs by the establishment of proper contact with The American Legion Magazine, Department and National Legion news service and by local publicity of Post programs and activities.

    9. Sons of the American Legion Committee.This committee shall have supervision over the operations of the Post’s squadron of the Sons of The American Legion.

    ARTICLE VII – RESOLUTIONS

    1. All resolutions of State or National scope presented to this Post by a member or reported to this Post by a committee shall merely embody the opinion of this Post on the subject and copy of same shall be forwarded to the Department headquarters for its approval before any publicity is given or action other than mere passage by the Post is taken.

    ARTICLE VIII – MEETINGS

    1. The regular meeting of the Post shall be held at -Bunker’s Grill, 1000 Golf Club Road, Wausau, WI 54401, on the third (3rd) Tuesday of each month, at which may be transacted such business as may properly be brought up for action; such meetings may be converted into entertainment meetings, as may be deemed advisable by the officers of the Post.

    2. The Post Commander or a majority of the Executive Committee shall have power to call a special meeting of the Post at any time.

    3. Upon written request of –thirty five (35) members, the committee shall call a special meeting of the Post.

       

    ARTICLE IX – NOTICES

    1. Every member shall furnish the Post Adjutant with an address for mailing and an email address, if available.

    2. The Post Adjutant shall cause notice of the annual election to be given at least two weeks prior thereto.

    ARTICLE X – RULES OF ORDER

    1. All proceedings of this Post shall be conducted under and pursuant to current Robert’s Rules of Order, except as herein otherwise provided.

    ARTICLE XI – LIMITATIONS AND LIABILITIES

    1. The Post shall incur or cause to be incurred, no liability nor obligation whatever which shall subject to liability any other Post, subdivision, members of The American Legion, or other individuals, corporations or organizations.

     

    ARTICLE XIII – AMENDMENTS

    1. These By-Laws may be amended at any regular Post meeting by a vote of two-thirds of the members of said Post attending such regular meeting; provided that they proposed amendment shall have been submitted in writing and read at the preceding regular meeting of said Post; and provided, further, that written notice shall have been given to all members at least 30 days in advance of the date when such amendment is to be voted upon, notifying said members that at such meeting a proposal to amend the By-Laws is to be voted upon.

     

     

 


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